Release Note — PDF Attachment Enhancement for TechnologyOne

Automatic PDF Embedding for TechnologyOne Invoices

We’ve enhanced the Link4–TechnologyOne integration to make sure a PDF copy of an invoice can always be delivered to TechnologyOne, even when the supplier sends their Peppol eInvoice without a PDF attachment.

What’s New?

Previously, if a supplier sent an eInvoice without a PDF attachment, Link4 automatically generated a PDF for viewing in the Link4 Dashboard. However, this generated PDF was not included in the invoice sent to TechnologyOne.

With this enhancement:

• If the supplier includes a PDF: The original supplier PDF will continue to be sent to TechnologyOne as usual.

• If the supplier does not include a PDF: Link4 will automatically generate a PDF, embed it into the invoice XML, and send it to TechnologyOne through the existing API integration.

This means TechnologyOne can now receive a PDF attachment with every eInvoice, regardless of whether the PDF was provided by the supplier or generated by Link4.

How It Works

Supplier provides a PDF
Supplier eInvoice + PDF → Link4 → TechnologyOne receives the original PDF

Supplier does not provide a PDF
Supplier eInvoice → Link4 generates PDF → PDF is embedded into invoice XML → TechnologyOne receives the generated PDF

Please refer to the image below for a graphical representation of the before and after process.

If you would like to enable or disable this feature, or need any assistance with the configuration, please contact Link4 Support.

Key Benefits

• Ensures a PDF representation is available in TechnologyOne for eInvoices.

• No change to the process when suppliers already provide a PDF.

• Uses the existing TechnologyOne API integration, with no additional integration changes required.

• Can be enabled or disabled based on your organisation’s requirements.